Beginning in March, all non-essential University functions will be moved online. This change presents unique challenges for everyone as they work to go about their usual business; below are some information and advice for transitioning smoothly to remote working and collaboration. Staff are encouraged to look after themselves and their health; UCI provides resources and information through its Wellness portal.
The following articles can provide some quick guidance for working remotely.
- UCOP Tips on Working Productively While Telecommuting, courtesy of UCOP
- UC EAP Resources on Conoravirus, courtesy of UCOP
- COVID-19 Has My Teams Working Remotely: A Guide for Leaders, courtesy of Gallup
- Working from Home Because of COVID-19? Here Are Some Tips That'll Keep You Sane and Healthy, courtesy of People
- How to Manage the Loneliness and Isolation of Remote Workers, courtesy of Gallup
- The Rules of Video Conferencing at Home, courtesy of CNN
- Working Remote? These Are the Biggest Dos and Don'ts of Video Conferencing, courtesy of Entrepreneur
- Video Conferencing Etiquette: The Do's and Don'ts, courtesy of Omega Digital Technologies
- A Video Conference Call in Real Life, courtesy of Tripp and Tyler
Before the meeting:
- Ensure your technology works correctly.
- Frame the camera correctly.
- Have the right light.
- Wear work-appropriate clothing.
- Ensure that you have a clean, work-appropriate background.
During the meeting:
- Be on time.
- Introduce everyone at the beginning.
- Be courteous to other participants, don’t interrupt.
- Speak clearly, no need to shout.
- Mute yourself when not speaking.
- Keep body movements minimal.
- Maintain eye contact by looking into the camera.
- Don't carry on side conversations.
Other aspects that can be controlled are one’s posture while working from laptop. It is strongly discouraged to be lying in bed or sitting on a couch flexing your neck to look down at your laptop; it is recommended to alternate positions such as sitting at a table and alternate standing at a countertop.
Self-care is making yourself a priority in an everyday way, especially when working from home. As a part of the UCI community, faculty, staff, and retirees have many virtual wellness resources available to them. Learn more at UCI's page for Worklife & Wellness.
- UCI COVID-19 Updates: UCI's dedicated COVID information hub
- UCI COVID Resources: UCI's COVID resource roundup
- UCI Canvas: UCI's online platform for all of its courses
- Zoom: Online conferencing app for teaching, meeting, and more; for a quick explainer, please see this tutorial, and see these extra tips for preventing Zoom-bombing
- Yuja: Video site where lectures can be recorded, uploaded, and viewed
- Critical Contacts: A quick list of contacts who might be able to answer your questions